Terms & Conditions – Winter Open 2021


Thank you for your interest in our Winter Open Exhibition 2021. This agreement is to set out the arrangements we have agreed with you concerning our right to exhibit and sell your artworks in the group exhibition at Heart of The Tribe Gallery in Glastonbury.
The exhibition will run from the 19th of November until the 9th of January with a period of closure between Christmas and New Year. We will hold a private view on the evening of the 18th of November which all artists plus any friends or family are invited to attend.

Each Artist may submit up to six works for a £12 entry fee. The submissions can be of any medium. Submissions must be made via our online application form. Submissions are to be digital images of original works, please do not send us original artworks for the submission process. Each image file attached to the online form must be clearly named with the same name as written in the submission form. By submitting this form, you are declaring that this is original work that does not infringe on any known copyright. All submitted works must be for sale.
Deadline for all submissions is Wednesday the 13th of October. Any submissions received after this date will not be processed.

For your submission to be valid, payment must be made when submitting this online form.

We do not guarantee that artworks will be displayed for the duration of the exhibition. Heart of The Tribe Gallery reserves the right not to display selected works whether this is due to lack of space or for any other reason at any given time that may affect the overall nature of the exhibition. The decision of the judging panel is final. Heart of The Tribe cannot enter into any correspondence or discussion over the decisions made by the panel. Selections will be made by Kim Von Coels, Andrew Ralston, Jolene Feeley and Julian Clark.

Entrants will be notified via e-mail of selected artworks by 23rd October 2021. If successful, we kindly request that you add your details to our artist directory page on our website. www.heartofthetribe.com/artist-directory-view-by-artist/

You, the artist, agree to deliver selected artworks listed above to the Gallery on either of the two allocated drop off dates. The dates are Wednesday November 3rd 2021 10 am – 4 pm and Saturday November 6th 2021 10 am – 4 pm. The artist is responsible for delivery to the gallery of all works and collection of any unsold works at the end of the exhibition.

All work must be presented in a professional manner, the gallery reserves the right to refuse submission deliveries if the work is not of the quality expected. The cost of framing and mounting all work lies with the artist. All work must include suitable fixings to be hung / displayed via our hanging system. (preferably a securely fastened chord/string across the back). Please do not use perspex/plastic fronted frames.

Selected works that are not included in the exhibition will be kept in the gallery’s storage and rotated into the exhibition as sales are made. Any unsold work that remains after the exhibition must be collected on 12 January 2022 10am – 4pm or 15thJanuary 2022, 10am – 4pm. Please bring some assistance with you if your work is large or heavy. We cannot guarantee that we will be able to safely store any uncollected works beyond these dates.

You agree to Heart of The Tribe photographing your work and listing it in the shop section of our website www.heartofthetribe.com for the duration of the exhibition. You also agree to the possible use of images showing the artwork in whole or in part for marketing purposes and social media before, during and after the exhibition takes place. The artist retains overall copyright for all works, but the gallery can reproduce them for the purposes of advertising, promotional and future exhibition promotional material.

Heart of The Tribe is responsible for insuring the works from the time they arrive at the gallery until the artists collects them at the end of the exhibition or until a sale is completed and the works concerned are transferred to their new owners. If they are lost, damaged or stolen the gallery will pay the artist the agreed retail price less the gallery commission.

The Gallery will pay the balance of the cost with respect to the advertising, postage, the cost of putting on private views, insurance, and all other costs incurred in promoting group exhibitions. In respect of any original artworks sold by the gallery we shall be entitled to a 45% commission of the sale price. Legal ownership of the artwork only passes over to the buyer once payment has been made. Copyright remains with the artist at all times. No reproductions can be made without prior permission from the artist.

The artist will be payed within 28 days of any completed sale.